Terms of Exhibitor Agreement
The following terms shall become binding upon acceptance of this agreement between the applicant and his/her employees and the FMMC, the meeting and vendor host.
2. PUBLIC POLICY
Exhibitors are charged with knowledge of all ordinances and regulations pertaining to taxes, health prevention, customs and public safety while participating in this event. Compliance with such laws is mandatory for exhibitors and the responsibility of the exhibitor.
3. DISPLAY ASSIGNMENT
Exhibitor Tabletop Display space will be assigned based on the date contract is received with payment in full. In the case of multiple contracts received on the same date, priority will be given to those exhibitors who are also sponsors and to those who have previously displayed with FMMC.
No part of a display shall be removed during show hours. Displays must be kept intact until May 9, 2017 at 3:30 p.m. All displays must be dismantled and removed by May 9, 2017 by 5:30 p.m.; otherwise FMMC reserves the right to remove the display at the exhibitor’s cost.
5. TABLETOP DISPLAY DIMENSIONS
Each display area is defined by the 6’ x 30” table and two chairs as provided. The height of any part of the display may not exceed 8 feet from the floor, nor may the display come forward by more than 30". This is a table-top display opportunity and displays may not encroach on the display spaces of adjacent exhibitors.
6. USE OF DISPLAY SPACE
Exhibitors shall reflect their company’s highest standards of professionalism while maintaining display space during display show hours. No vendor shall assign, sublet or share display space.
7. LITERATURE DISTRIBUTION
All literature must be distributed within the display space assigned. No materials may be placed on tables or chairs, attached to meeting space walls or ceilings, or left in public places or distributed in aisles, lounge areas or other vendor displays. Items found in these places will be disposed of without question.
8. DAMAGE TO PROPERTY
Exhibitors are liable for any damage caused to building, floors, walls, columns, or to standard display equipment or to other exhibitor’s property.
No cancellation shall be acknowledged unless received by FMMC’s office in writing on or before March 15, 2017. Should an exhibitor wish to cancel by this date, a 50% refund will be made by FMMC; no refunds will be made for cancellations after March 15, 2017.
10. FIRE AND SAFETY REGULATIONS
All local regulations will be strictly enforced and the vendor assumes all responsibility for compliance with such regulations. Fire hose cabinets and fire exits must be left accessible and in full view at all times. All disposable materials and decorations must be flameproof and subject to inspections.
11. LIABILITY AND INSURANCE
Exhibitors are responsible for securing all necessary licenses or consents. Exhibitor agrees to indemnify, defend and hold FMMC harmless from and against any claim of liability and any incident or resulting loss, cost, or damage for failure to obtain these licenses or consents.
12. ELIGIBLE DISPLAYS
FMMC reserves the right to determine the eligibility of any company or products for inclusion in the meeting and reserves the right to reject, evict or prohibit any display in whole or in part, or any vendor, or his representatives, with or without giving cause.
13. NOISY AND OBNOXIOUS EQUIPMENT
The operation of whistles or any objectionable device will not be allowed.
14. VENDOR SALES TAX
Per Florida tax laws, this agreement prohibits the vendor from making or offering to make sales of taxable goods or services without obtaining an Annual Resale Certificate (Form DR-13) from the purchaser. For more information, contact the Florida Department of Revenue.